Application Deadline: November 2, 2025
Job Title: Registrar Officer
Location: American University of Beirut – Mediterraneo, Pafos, Cyprus
Summary of Job
An exciting opportunity for an experienced Higher Education Administration professional to assume the role of Registrar Officer. The successful candidate will be responsible for the operational aspect of academic scheduling, registration, records, faculty/advisor support, and student services. This role ensures compliance with academic policies, accreditation requirements, and institutional regulations while supporting the Office of the Registrar in maintaining the integrity and smooth functioning of all core academic operations.
Main Responsibilities Include:
- Create and maintain course schedules each term, including classroom allocations, lab needs, and large-class logistics.
- Monitor and follow up on registration compliance, including drops, overload petitions, and incomplete registrations.
- Coordinate final exam scheduling to ensure consistency, fairness, and adherence to institutional policies.
- Track and follow up on grade submissions; process grade changes.
- Interpret, enforce, and assist the Registrar in revising academic policies (e.g., course scheduling, registration deadlines, grading policies, academic standing).
- Participate in testing and rollout of upgrades or new modules.
- Maintain up-to-date course inventory, program/curriculum data, and catalogue updates.
- Assist in enrolment and capacity forecasting to inform scheduling and resource planning.
- Support system integrity, including backups, error resolution, and troubleshooting of SIS/scheduling software issues.
- Serve as a primary liaison with academic departments, IT, facilities, and student services to coordinate scheduling, registration, and room assignments.
- Respond to student and faculty inquiries regarding schedules, records, and registration issues promptly and accurately.
- Assist in the operational coordination of commencement and graduation ceremonies, including diploma ordering and verification of participation.
- Support orientation planning and student registration through SIS.
- Process transfer credits, change-of-major requests, withdrawals, and readmissions.
- Coordinate Dean’s Honor List reports, certificate preparation, and ceremonies.
- Handle operational-level policy appeals (e.g., grade appeals, commencement exceptions).
- Run routine operational reports (e.g., registration statistics, room usage, etc.).
- Audit student records for accuracy, completeness, and compliance.
- Support institutional data reporting for internal and external stakeholders.
- Perform any other duties requested by the direct manager.
Qualifications & Profile:
- University degree.
- At least 3 years of relevant work experience in a role with similar responsibilities, such as one in a Registrar Office or similar higher education administrative office.
- Familiarity with student information systems (Jenzabar, Banner, or equivalent) and scheduling software.
- Experience in higher education curriculum, scheduling, and academic policy implementation.
- Proficiency in data analysis and report generation.
- Ability to use a learning management system.
- Excellent organizational skills and attention to detail, with the ability to manage multiple priorities and tight deadlines.
- Strong analytical and problem-solving skills.
- Exceptional written and oral communication skills; ability to coordinate effectively with multiple stakeholders (faculty, students, staff, and leadership).
- Ability to maintain discretion and confidentiality in handling sensitive student and faculty data.
- Very good command of English; knowledge of Greek, French, or Arabic will be considered an advantage.
Benefits:
An attractive remuneration package will be offered to the successful candidate according to qualifications and experience, and will include Private Health Insurance and 21 days of annual leave.
Application:
Apply online here:
Apply Now
Please note that only short-listed candidates will be contacted.
